You can call your employee to thank them for their acceptance and welcome them aboard, but you’ll also need to confirm this transaction in writing. To thoroughly cover all of your bases, send a formal but friendly welcome letter to new employee email to make sure you communicate all of your critical points and thoroughly prepare your new employee for that all-important first day.
Chances are the email message will be your reader’s first indication of how you feel: Excited! You’re enthusiastic about their addition to the team and optimistic about your mutual prospects for a thriving relationship. So as you provide clear instructions and next steps, make sure your tone conveys these sentiments. If you hit the right notes, your employee will arrive on the first day feeling confident, supported, and prepared for anything.
The Welcome Letter to New Employee Email example below can help you shape your message. Once you’ve written your letter, attach any links and documents that your reader may find useful, including online directions to the workplace and a list of items to bring.
Welcome Letter to New Employee Email
Subject line: Confirmation of Acceptance– Welcome to Quality Business LTD!
Dear Sally Maxwell,
Thank you for your acceptance of our offer, and welcome to the Quality Assurance Team! I know I speak for everyone here at Quality Business LTD when I say I’m excited to welcome you aboard!
As we discussed, you’ll be stepping into the role of Senior Production Supervisor. In this role, you’ll be managing and overseeing the work of five Junior Production Associates who will report to you within the Quality Assurance Division. You’ll be reporting to Jennifer Mason, the Division Director.
We look forward to seeing you at 9:00 AM on your start date, Monday, July 19th. Please report to the lobby of the Melman Building in Sector G. Please park in the North Lot and look for the red brick Melman Building on your left. I’ve enclosed a link to a map of our facility (attach link).
Our standard business hours are 9:00 AM to 5:00 PM and our office attire is business casual. These and other details are covered in our standard employee handbook; you can find a link to the online handbook here (attach link).
When you arrive on your start date, please bring your state issued driver’s license and expect to receive a company phone, which you may use for all future forms of company communication, including email.
We’re excited to begin what I know will be a positive and fulfilling partnership! Please reach out to me with any questions or concerns you may have. Welcome aboard!
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Your welcome letter to new employee email template should comply with the requirements of your legal department, whether you choose to deliver your message by mail, email, or both. Make sure your letter can withstand any form of legal scrutiny before you send it off, and make sure your instructions are complete and your description of the opportunity and the company are accurate.
Don’t make any promises that you won’t be able to keep.
If you’ll be including any documents that the employee will need to sign, send them as PDF files so they can’t be altered and ask the employee to bring them on their first day or return them by email.
No matter what you ask or expect of your employee, keep your instructions clear and make sure you can be easily reached with questions and concerns.